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PORTSMOUTH PUBLIC LIBRARY DISPLAY POLICY
Appendix D-1
Display Case/ Space and Posting Areas Available
Main Library, 601 Court St., 23704 393-8973
-
One glass front display window in the lobby area. 4.75’ wide x 4’ high x
1’ deep. Accessed by three narrow locked doors.
-
One space approximately 6 ft. x 7 ft. in middle of the central seating
area. Materials cannot be secured in any way, so any loose materials left
here should be free for the taking. The area is most suited for short term
and/or staffed displays or demonstrations.
-
Space for posting fliers and posters is available on bulletin boards on
the end of the magazine racks. Space for pamphlets and brochures is
available on end tables in the adult seating area.
-
Requests for display space or case, posting, or distribution of literature
are made to the Reference Department or Branch Manager.
Churchland Library, 3215 Academy Avenue, 23703 686-2538
-
One display case located in the lobby, approximately 70” wide x 46” high x
14” deep.
-
A revolving kiosk is used for 8˝” x 11” and 11” x 17” posters that comply
with the display policy. Any loose pamphlets should be free for the
taking.
-
Requests for display case, posting, or distribution of literature are made
to the Branch Manager or designee.
Cradock Branch Library, 28 Prospect Parkway, 23702 393-8759
-
No display spaces or secure display areas.
-
Materials that comply with the display policy may be posted on the
entrance wall and should be no larger than 11” x 17.” Any loose pamphlets
should be free for the taking.
-
Requests to post materials are made to the branch staff.
Manor Branch Library, 1401 Elmhurst Lane, 23701 465-2916
-
No display spaces or secure display areas.
-
Materials that comply with the display policy may be posted on the
entrance wall and should be no larger than 11” x 17.” Any loose pamphlets
should be free for the taking.
-
Requests to post materials are made to the branch staff.
Approved-PPL Board-6/8/00
PORTSMOUTH PUBLIC LIBRARY—DISPLAY POLICY
Appendix D-2
REQUEST FOR DISPLAY CASE/SPACE
WAIVER OF RESPONSIBILITY FOR DISPLAYS
Name of Organization
__________________________________________________________
Purpose of Organization
________________________________________________________
Purpose and nature of
display____________________________________________________
_______________________________________________________________________
Type of
Items__________________________________________________________________
Requested for _______________(date) Main Library__________Churchland_________
Person requesting display_____________________________________
Address____________________________________________________
Phone Numbers______________________________________________
Date of Request___________________
Person setting up display______________________________________
Phone Numbers______________________________________________
Date of Set-up__________________
Waiver of responsibility: I _______________________representing
____________________
understand that the library cannot be responsible for the materials left
on display in the library and while waiting for set-up or pick-up. I
understand that the display material must be taken down at the designated
time to avoid a possible charge and discard of the materials.
Date:____________
Approved: (With signature and date)
Adult Services Librarian____________________ or Branch
Manager___________________
And if required:
Director______________________________Board_____________________________
Copy to Requestor: ____________Copy to Library Files ____________Date:
____________
Library Staff Member present at display
set-up_____________________________________
Group Member present at display
set-up___________________________________________
Date of Set-up____________________________ Date picked
up________________________
Approved-PPL Board-6/8/00
PORTSMOUTH PUBLIC LIBRARY DISPLAY POLICY
-
The various departments of the library, for seasonal emphasis and to
promote the library collection, often use the display spaces. The display
cases and spaces are limited and are described in Appendix D-1.
Application for display cases/spaces is Appendix D-2.
-
Display space use is encouraged for local non-profit community, cultural,
governmental, educational organizations, to inform, educate and celebrate.
Identifying signs for the displaying group should be appropriate in size
and scale to the display area used. Groups wishing to display must contact
the Adult Services librarian and furnish the information requested on
Appendix D-2.
-
Displays will be assigned on a first-come, first-served basis; however,
priorities may be made for library-related or seasonal events, and an
effort is made to maintain a balance between variety and subject matter.
-
A display is usually on view for an entire month; however, the librarian
in charge, based on the above priorities, may also determine the length of
time.
-
The library cannot be held financially responsible for damage to displays
while on view or waiting for setup and pickup. A signed waiver of
liability (Appendix D-2) will be required from the owner of the material
prior to exhibiting the display.
-
While first priority is given to the types of organizations described
above, other organizations may display as long as:
-
The display is of an educational and/or cultural nature and does not
promote any one commercial, political, or religious viewpoint. (for
example, a private school may display student projects, but not promote
the school in general, an opera or theatre group may display and
distribute materials regarding their season presentations or theatre/opera
in general, but not directly solicit contributions, etc.)
-
The information required on Appendix D-2 is submitted 60 days in advance
for referral to the Library Director and/or Library Board for approval if
the application is outside the above guidelines or if the display is of a
controversial nature.
-
The sign in the display case identifying the presenter shall be no larger
that 8˝”x 11”.
PPL Display Policy—page 1 of 2
Approved—PPL Board 6/8/00
PPL Display Policy—page 2 of 2
-
The library is not responsible for supplying materials for constructing
the display, for assembling the items to be displayed, or for dismantling
the display. The Adult Services Librarian, Branch Librarian, or other
staff members may assist with adding related books and other library
materials if requested in advance and as time and availability of
materials allow.
-
Displays should be removed no later than 2-3 days after the display time
is over. If the library staff has to remove the display materials, a
$10.00 charge may be assessed and after 30 days any suitable material will
be donated or throw away.
-
Posting and distribution of posters, fliers, or brochures is on a
space-available basis and shall comply with these guidelines. Appendix D-2
is not required. Fund raising events by non-profits may include prices for
lunch, admission, etc. Material from commercial interests may be
considered if, for example, free introductions are offered or if
educational and cultural events of community interest are the primary
object of the literature.
Approved—PPL Board—6/8/00
PORTSMOUTH PUBLIC LIBRARY DISPLAY POLICY
Portsmouth, VA
-
The various departments of the library, for seasonal emphasis and to
promote the library collection, often use the display spaces. The display
cases and spaces are limited and are described in Appendix D-1.
Application for display cases/spaces is Appendix D-2.
-
Display space use is encouraged for local non-profit community, cultural,
governmental, educational organizations, to inform, educate and celebrate.
Identifying signs for the displaying group should be appropriate in size
and scale to the display area used. Groups wishing to display must contact
the Adult Services librarian and furnish the information requested on
Appendix D-2.
-
Displays will be assigned on a first-come, first-served basis; however,
priorities may be made for library-related or seasonal events, and an
effort is made to maintain a balance between variety and subject matter.
-
A display is usually on view for an entire month; however, the librarian
in charge, based on the above priorities, may also determine the length of
time.
-
The library cannot be held financially responsible for damage to displays
while on view or waiting for setup and pickup. A signed waiver of
liability (Appendix D-2) will be required from the owner of the material
prior to exhibiting the display.
-
While first priority is given to the types of organizations described
above, other organizations may display as long as:
-
The display is of an educational and/or cultural nature and does not
promote any one commercial, political, or religious viewpoint. (for
example, a private school may display student projects, but not promote
the school in general, an opera or theatre group may display and
distribute materials regarding their season presentations or theatre/opera
in general, but not directly solicit contributions, etc.)
-
The information required on Appendix D-2 is submitted 60 days in advance
for referral to the Library Director and/or Library Board for approval if
the application is outside the above guidelines or if the display is of a
controversial nature.
-
The sign in the display case identifying the presenter shall be no larger
that 8˝”x 11”.
-
The library is not responsible for supplying materials for constructing
the display, for assembling the items to be displayed, or for dismantling
the display. The Adult Services Librarian, Branch Librarian, or other
staff members may assist with adding related books and other library
materials if requested in advance and as time and availability of
materials allow.
-
Displays should be removed no later than 2-3 days after the display time
is over. If the library staff has to remove the display materials, a
$10.00 charge may be assessed and after 30 days any suitable material will
be donated or throw away.
-
Posting and distribution of posters, fliers, or brochures is on a
space-available basis and shall comply with these guidelines. Appendix D-2
is not required. Fund raising events by non-profits may include prices for
lunch, admission, etc. Material from commercial interests may be
considered if, for example, free introductions are offered or if
educational and cultural events of community interest are the primary
object of the literature.
Approved—PPL Board—6/8/00
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